Employment

JFCS/East Bay currently has the following positions open:

 

Early Childhood Grants & Contracts Coordinator

Our Agency
Jewish Family & Children’s Services of the East Bay (JFCS/East Bay) is an innovative social service agency that has served individuals and families throughout Alameda and Contra Costa counties since 1877. We are proud to provide multilingual services to older adults and their families, Holocaust survivors, children and their parents, refugees and immigrants, people with disabilities, and an array of adults and children who come to us for high-quality affordable mental health services. Our staff of 62 employees is characterized by its dedication, teamwork, warmth, humor, and high professional standards. JFCS/East Bay actively seeks to hire qualified professionals who reflect the cultural and linguistic diversity of the East Bay and of our clients. Agency offices are located in Berkeley, Walnut Creek, and Oakland.

Job Summary
The Early Childhood Grants & Contracts Coordinator is responsible for monitoring, documenting, and reporting on the implementation of early childhood mental health grant and contracted-funded programs. This position is 3 days per week.

Job Duties

  • Develop and update tracking forms to monitor program activities, program goals, and progress.
  • Ability to interpret grant & contract agreements and translate goals into measurable formats.
  • Ensure that all program activities, client tracking procedures, and program evaluation procedures are carried out in accordance with grant regulations.
  • Collect all data from clinicians and school sites related to clients and services and input into databases required by funders.
  • Train new clinicians in relevant reporting formats and process.
  • Work closely with clinical and accounting staff to ensure that expenses are correctly allocated and billed to appropriate grants and contracts.
  • Ensure that evaluation surveys and reports are collected, compiled, developed when needed, and submitted to funders.
  • Write and submit quarterly, semi-annual, and annual narrative progress reports and statistical reports to funders by established deadlines.
  • Maintain grant and contract files with all relevant information, including proposals, contracts, budgets, invoices, payments, reports, and communications.
  • Collect narrative reports from partner organizations, check for accuracy, and compile into master reports for funding agencies.
  • Work with partner organizations to ensure that statistical reports are accurate and compile statistics into master reports.
  • Attend early childhood team meetings when necessary.
  • Attend meetings with funders and collaborative partners as necessary.
  • Perform additional administrative support work for Parenting & Youth staff as needed.

Qualifications

  • B.A. degree, preferably in social work, psychology, or related field.
  • Excellent writing and organizational skills; computer proficiency.
  • Excellent communication and interpersonal skills, including ability to work respectfully and effectively with diverse spectrum of clients, co-workers, and community members.
  • Familiarity with basic accounting principles and ability to review financial reports to ensure expenditures match funder guidelines and program budgets.
  • Ability to take initiative and work independently.
  • Interest in early childhood issues preferred.        
  • Commitment to agency mission.

Compensation is competitive, depending on experience. Benefits include pro-rated medical, dental, 401(k), generous holiday and vacation, great colleagues, and a friendly work environment.

To apply for this position, please send cover letter and resume to lgranett@jfcs-eastbay.org.

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Senior Accounting Manager

Our Agency
Jewish Family & Children’s Services of the East Bay (JFCS/East Bay) is an innovative social service agency that has served individuals and families throughout Alameda and Contra Costa counties since 1877. We are proud to provide multilingual services to older adults and their families, Holocaust survivors, children and their parents, refugees and immigrants, people with disabilities, and an array of adults and children who come to us for high-quality affordable mental health services. Our staff of 62 employees is characterized by its dedication, teamwork, warmth, humor, and high professional standards. JFCS/East Bay actively seeks to hire qualified professionals who reflect the cultural and linguistic diversity of the East Bay and of our clients. Agency offices are located in Berkeley, Walnut Creek, and Oakland.

Job Summary
The Senior Accounting Manager will oversee all accounting operations for this social services agency with a $5MM operating budget. This will include supervising and developing staff, and serving as the staff authority on accounting transaction and reporting matters. The Senior Accounting Manager will be responsible for maintaining all accounting operations and transactions in compliance with GAAP in order to ensure a clean audit.

This full-time role is being created as part of reshaping JFCS/East Bay’s financial and operational staffing structure and will work from our Berkeley office. Reliability, flexibility, and an ability to build productive relationships with program staff are essential to success in this role, as is willingness to perform any level of accounting work, as needed, during the transition in staff structure.

Reporting Relationships
The Senior Accounting Manager will report to the Senior Director of Finance & Administration, who is responsible for creating and sustaining organizational systems, financial operations, and infrastructure in order to continually improve the agency’s ability to fulfill its mission. The Senior Accounting Manager will oversee both accounting staff and portions of work done by staff in operations and billing roles.

Job Duties

  • Manage JFCS/East Bay’s Accounting functions to ensure complete, accurately-coded GAAP-compliant data in MIP.
  • Supervise Accounting staff and provide guidance and support to other staff performing tasks that impact Accounting, such as billing, credit card payments, and payroll.
  • Manage close procedures in order to generate timely monthly, quarterly, and annual financial reporting and analysis.
  • Generate required reports for JFCS/East Bay’s Board of Directors, board committees, Executive Director, and senior management.
  • Maintain the General Ledger and ensure timely completion of bank reconciliations.
  • Ensure timely and accurate processing of Accounts Receivable, Accounts Payable, Payroll, and credit card accounts.
  • Manage the annual audit process.
  • Ensure maintenance of internal controls.
  • Ensure timely and accurate delivery of all required government reporting.
  • Maintain responsive relationships with banks, auditors, and other vendors.
  • Ensure compliant filing and retention of all required documentation, including contracts and W-9s.
  • Reconcile grant payments and donations with JFCS/East Bay’s development department.
  • Partner with the Senior Director of Finance & Administration to manage cash flow and forecasting.
  • Support the Senior Director of Finance & Administration in contract budget preparation, billing, and reporting.
  • Continuously improve accounting practices and processes to support JFCS/East Bay’s fiscal management, programs, and executive and board leadership; revise the agency’s Accounting Policies and Procedures Manual.
  • Effectively communicate and escalate critical financial matters to the Senior Director of Finance & Administration.

Qualifications

  • Seven or more years of accounting experience, primarily in nonprofit organizations.
  • A strong knowledge of GAAP for nonprofit organizations.
  • Experience with accounting for both public and private funding sources, including temporarily restricted funds and allocation of costs across funding sources.
  • A proven ability to successfully supervise and develop the skills of accounting staff.
  • Comfort with Excel for analysis, data sharing, and presentation.
  • Knowledge of Abila MIP accounting software.
  • Familiarity with Medicare, Medi-Cal, and private insurer billing.
  • Commitment to the mission of Jewish Family & Children’s Services of the East Bay.

Compensation is competitive, depending on experience. Benefits include medical, dental, 401(k), generous holiday and vacation, great colleagues, and a friendly work environment.

Interested and qualified candidates, please send cover letter and resume to currentjobs@jfcs-eastbay.org

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